64-bit Java

iVocalize runs under both 32-bit Java and 64-bit Java on both Windows and Mac OS X.

For users running 64-bit Java, the latest release of Java 7 is required from http://java.com in order for the co-browsing feature to function.

The Java 7 embedded browser is HTML 5 compliant, however, plugins such as Flash are no longer supported due to increased security.

If you rely on synchronized browsing and flash slides for your presentations, then you must recreate your slides in HTML 5 format, or show your slides using the Live Screencasting or Whiteboard features.

The presentation recording feature is unavailable under 64-bit Java, but recordings can be made with a screen recording application such as Camtasia.

Under 64-bit Windows, it is possible to use 32-bit Java by following these steps:

  1. close all applications
  2. open Control Panel -> Programs and Features, and uninstall all versions of Java
  3. open 32-bit Internet Explorer and visit java.com to receive the latest 32-bit Java 7 download

On Mac OS 10.5 and 10.6, 32-bit Java is available by default and is automatically used by iVocalize.

On OS 10.7 and later, only 64-bit Java is available.

What is iVocalize? How does it work?

iVocalize Web Conference is a real-time, online communication and collaboration tool.  It allows people in different locations to see and hear the same thing at the same time and provides a platform for rich interaction.  Participants need a Mac or Windows computer with audio capabilities and a reliable internet connection.

iVocalize provides many different modes of interaction:

  • Audio – Anyone speaking inside an iVocalize room can be heard in real time by everyone else inside the room.  The moderator can allow different people to take turns at the microphone.
  • Text Chat – Everyone in the conference room has access to an instant messaging system for both public and private text conversations.  Text chat provides an easy way for the presenter or instructor to receive real-time feedback from the audience while speaking.
  • Webcam Video – If the person speaking has a webcam, then they can elect to have their live video broadcast to the room while they are speaking.
  • Co-Browsing – A presenter can take the audience on a guided tour of the web by directing everyone’s browser to the same web page at the same time.
  • Whiteboard – The presenter can upload any slide to the whiteboard, including a snapshot of the current web page, and use a laster pointer and various annotation tools to discuss the slide.
  • PowerPoint – OpenDocument and PowerPoint presentation files can be uploaded to the room for a streamlined experience where the presenter is able to advance slides and annotate them while speaking.
  • Live Screencasting – Demonstrate software and other real-time events by broadcasting a live video of your desktop to all attendees

To enter an iVocalize session, participants visit a dedicated login page, e.g. http://YourName.ivocalize.net and log in with their assigned user name and password.  Rooms can be set up to require all guests to register, or they can be open to anyone to enter using just their own name.  Once in the room, participants will hear the audio and see whatever information a presenter chooses to show.  The moderator decides whether guests can interact or simply watch and listen.

iVocalize sessions can be recorded then uploaded to your website for viewing after the session has been completed.  This makes it easy to archive online classes and presentations for anyone who was unable to attend the live event.

The cost of an iVocalize Web Conference room depends on its size, which is measured in seats.  A 10-seat room can have up to 10 people present in the room at the same time.  A 50-seat room can have 50 people in the room at once.  There are no extra fees, no per-minute costs, and and no overages.  All rooms are priced for flat-rate unlimited use.  This means that you can have meetings every day of the week, as often as you like, and pay only one flat monthly subscription rate.  And, yes, you can cancel at any time with no further obligation.

Explanation of Seats, Rooms and Servers

The capacity of a web conference room is measured in seats.  A seat represents a single connection to the web conference room.  For example, a room with 10 seats can have 10 people connected to the room at the same time.  This is similar to a physical conference room, where the number of chairs in the room determines how many people people can sit down around the table.   Unlike physical conference rooms,  iVocalize conference rooms can be expanded on demand.

A web conference room is a dedicated meeting place on the web.  It has a size in seats and a web address that can be given to others.   The room administrator can customize the room in various ways by selecting which features to enable, creating user accounts and assigning permissions, setting the title, logo and colors, etc.   Presentations can be uploaded into a web conference room in advance, and will be available for all future meetings in that room.  Similarly, information can be placed on the whiteboard and will remain there between meetings until erased by the presenter.

An iVocalize web conference server is a collection of web conference rooms.  iVocalize offers a corporate server package that allows organizations to create many individual conference rooms.  For example, a university may create a conference room for each instructor or for each class.  When many rooms are needed, a corporate server is more economical than purchasing the rooms individually because the the seat capacity of the server is shared across all rooms.

For example, the 100-seat corporate server package has 50 rooms.  Each room can be configured for any size between 1 seat and 100 seats.  In this example, assume that each room is configured for 10 seats.  This represents a total of 500 seats configured on a 100 seat server.  This is not a problem because not all rooms will be in use at the same time, and of the rooms in use, not all of them will be full.  The limitation of 100 seats applies to the number of people who are simultaneously logged into all of the conference rooms, not to the overall capacity of each room.

The next step up is the iVocalize Reseller Web Conference Server.  This product allows companies to resell iVocalize Web Conference Rooms and Corporate Servers under their own brand name.  The capacity of the Reseller Server may be used as a single server, or can be sub-divided into multiple corporate servers.

For example, a 1000 seat reseller server could be divided into one 500-seat corporate server that is used to sell conference rooms, and 5 100-seat corporate servers that are directly sold to other companies.

How Scalable is iVocalize?

iVocalize is Massively Scalable.

Your web conference runs on our high capacity server farm, allowing you to accommodate many thousands of concurrent users.  Upgrading your capacity is as easy as signing in to the Account Manager and changing your service.

While many services, including the telephone company, are heavily over-subscribed, each of our servers runs on a gigabit uplink with plenty of excess capacity, so you have plenty of room to grow.

Do I Need a Website?

No, you do not need a website.

iVocalize is a fully hosted solution and we provide you with a customizable login page at http://YourName.ivocalize.net

We also host your uploaded PowerPoint and OpenDocument presentations on our high capacity web servers so that your live presentations will easily scale to a large audience.

Can more than 1 person speak at a time?

iVocalize is optimized for one-to-many presentations and allows only 1 person to speak at a time.

The text chat feature may be used to provide feedback and questions to the person who is currently speaking, and the status indicators on the user display allow the speaker to see if anyone is waiting in line for the microphone.  Conference room moderators may reassign the microphone at any time.

What is a JNLP file?

JNLP is a helper file used by Java Web Start, the Java application launcher. When you log into a room this helper file is downloaded by your browser. The JNLP files are saved according to your browser’s configuration for where it places downloads.  You may modify your browser configuration to place these files anywhere that you like.

After the browser downloads a JNLP file, it hands the file off to Java Web Start, which then downloads and starts iVocalize.

If Java is installed correctly and associated with JNLP files, the JNLP will be opened automatically by Java Web Start.  Some browser setups may require that you click the downloaded JNLP file in order to open it.   If Java does not launch either automatically or by clicking on the downloaded file, then see the Java Installation Test page for next steps.

Once login has been completed, the file RoomName.jnlp may be deleted from your computer. Alternately, you may leave the JNLP file on your desktop and double-click it to re-enter the room at a later time, however changes to the room’s configuration may invalidate your JNLP file. To receive an updated launch file, simply enter the room normally via the room’s login page, and an updated version will be downloaded.