Changing the URL of the Room Login Page

The login page for your conference room is located at http://RoomName.ivocalize.net

To change the name of your web conference room along with its login page URL, sign in to the Account Manager and click the Change button beside the conference room subscription.   Enter the new room name and submit your changes.  The new login address will become effective immediately.

You will be required to extend your room subscription out to 1 month from the date you change the room name, and that this will also change your monthly bill date.

What happens when the room is full?

Conference rooms are sized based on the number of concurrent users, that is, the number of people who can be simultaneously logged into the room. The number of participants is shown in the status bar of the conference room:

When your conference room is at its maximum capacity, users attempting to enter receive a message to that effect:

The title of the “room full” message box corresponds to the title assigned to your room in the Room Control Panel.

See also:

How Do I Upgrade / Downgrade?

Appearance Section of Room Control Panel

Placing a Login Button on Your Own Website

Each iVocalize Web Conference room comes with a customizable, hosted login page located at YourName.ivocalize.net. In most cases, the easiest course is to use the hosted login page.

Logging in from your primary website, rather than from the dedicated page on ivocalize.net, is as simple as pasting a small piece of JavaScript/html code into your web page.

Following is a simple login button example that checks that the proper java version is installed, and installs or upgrades Java as necessary, prior to launching the web conference room:

<script type=”text/javascript” src=”http://yourserver/deployJava.js”></script>
<script type=”text/javascript”>
function doLogin(){
var url = ‘http://yourserver/launch.asp?room=xxxx’;
if (deployJava.isWebStartInstalled(’1.5′) || deployJava.installLatestJRE())
deployJava.launch(url);
}
</script>
<input type=”button” value=”Login” onclick=”doLogin()”>

To integrate the user name and password from a customer’s session on your website, simply add user and pass parameters to the launch url, as follows:

<script type=”text/javascript” src=”http://yourserver/deployJava.js”></script>
<script type=”text/javascript”>
function doLogin(){
var url = ‘http://yourserver/launch.asp?room=xxxx’;
url += ‘&user=’ + encodeURIComponent(‘John Doe’);
url += ‘&pass=’ + encodeURIComponent(‘abcdefg’);

if (deployJava.isWebStartInstalled(’1.5′) || deployJava.installLatestJRE())
deployJava.launch(url);
}
</script>
<input type=”button” value=”Login” onclick=”doLogin()”>

Here is an example with two login buttons — one for moderators that requests a password, and a second button for guests that does not promot for a password:

<script type=”text/javascript” src=”http://yourserver/deployJava.js”></script>
<script type=”text/javascript”>
function doLogin(bNoPass){
var url = ‘http://yourserver/launch.asp?room=xxxx’;
if (bNoPass) url += ‘&pass=’;
if (deployJava.isWebStartInstalled(’1.5′) || deployJava.installLatestJRE())
deployJava.launch(url);
}
</script>
<input type=”button” value=”Moderator Login” onclick=”doLogin(0)”>
<input type=”button” value=”Guest Login” onclick=”doLogin(1)”>

Please note:

  • The Home section of your Room Control Panel contains the embeddable script to be used with your conference room.
  • Your customized script is also available by viewing the source of your login page at YourName.ivocalize.net

Preventing Unwanted Logins

Rooms are initially configured with a guest account, also called a * (any name) account, that allows logins to your room under any name, with no password. For most customers, this setting is very effective and represents the fastest way to get up and running.

If the login address for your room is published on a website, and attracts unwanted visitors, then security on your room must be strengthened. At minimum, you should assign a password to your guest account and give that password only to invited guests.

The highest and recommended level of security is to remove all * (any name) accounts, and to create an individual user name and password for each guest.

The Automatic Registration feature, available in your room control panel, was designed to makes this process simple and easy by allowing the room owner to approve or decline each registration request. For more information, see the Room Control Panel guide.

An alternative to individual user accounts is the Auto Locking mechanism. With Auto-Lock, the room can be configured to require moderator approval for each star-account login. For more information, see Locking in the Room Control Panel guide.